Volunteering Opportunities


If you are interested in volunteering with the Bowen Island Scouting Group and are interested in taking on one of the important roles below, please contact us!  

We’re also always looking for volunteers who wish to help out in other ways.  Contact us if you can help!


Treasurer:

  • Accountable to Group Commissioner

Time required:

  • 1-2 hours per month (on average)

 Scope of Position:

  • Encourages and supports participation in all of Scouts Canada’s official fundraisers.

Responsibilities:

  • In conjunction with Group Committee members, ensure financial compliance with Scouts Canada’s Policies and Procedures.
  • Effectively record, maintain, plan and explain all financial matters pertaining to the Group.
  • Be one of the principal signing officers for the Group.
  • Prepare, in conjunction with the Group Committee, the financial records for the Group Annual Review.

Communications:

  • Regularly report the financial status of the Group to the Group Administrator or Group Commissioner.
  • Produce the audited financial report for release.
  • Note: The term “audit”, when applied at the Group level, simply means to have an impartial third party review the financial reports of the Group.

 Program Support:

  • Provide assistance and leadership to the Section leaders in the development of Section budgets.
  • Take the lead in the development of fundraising goals, action plans and the implementation of these goals and plans.
  • Be the principal point of contact on matters of fundraising for the Group.
  • Coach/Mentor and assist the members of the Group in attaining competency in their financial management.
  • Prepare for and participate in, the Group Annual Review; paying particular attention to all financial and fundraising matters.
  • Identify/encourage external resources as required by the Group Commissioner so that the Group’s annual goals can be achieved.
  • Provide support to the Group Commissioner as required in the preparation and approval of budgets.

Qualifications:

    The ideal candidate will have:

  • A background in finance.
  • Effective interpersonal skills.
  • Registered as a member of Scouts Canada.

  

 

Group Commissioner:

  • Accountable to the Area Commissioner

Time required:

  • 3-5 hours per month (on average)

 Scope of Position

  • The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Area Commissioner for the Group’s overall well being.

Responsibilities:

  • Provide an essential link between Sections, Groups and Areas.
  • Be the conduit for rapid communication and response providing a direct avenue for servicing and the passage of information in both directions.
  • Ensure the delivery of Scouts Canada’s programs in accordance with its Mission and Principles, which meet Scouts Canada’s Program Standards and are in keeping with the goals and ideals of the Partner/Sponsor.
  • Ensure compliance with all Policies and Procedures of Scouts Canada
  • Establish and maintain positive relationships with parents, leaders, Partner/Sponsor, other Commissioners and the community at large.

 Membership

  • Encourage an attitude favorable for growth and create/provide opportunities for growth within the Group.
  • Actively support the promotion of all programs currently offered.
  • Selectively recruit, orient and recommend for membership: Section leaders or Other adults to assist in the management of the Group as necessary (i.e. Group Treasurer, Group Secretary, Group Administrator, Group Registrar, Group Quartermaster).

 Communications:

  • Represent the Group as a member of the Area Commissioner’s team and provides program status of the Group.
  • Communicate accurate and timely information on all Scouting matters, including procedure and policy changes, between the Scouters in the Group and the Area Commissioner.
  • Develop positive relationships between the Sections, the Sponsor/Partner, the community and the Area Commissioner’s Team.

 Program Support

  • Provide assistance and leadership to the Group in the development of quality program plans on a regular basis (as per Scouts Canada’s Program Standards).
  • Approve Section programs and outdoor activities.
  • Regularly meet with leaders to monitor progress in achieving Program Standards and provide assistance where possible.
  • Ensure all guidelines, practices and procedures pertaining to risk management and the safety of members is strictly adhered to.
  • Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
  • Provide support in the preparation of camps or special events.

 Program Evaluation

  • Ensure compliance and achievement with Scouts Canada’s Policies, Procedures and Program Standards.
  • Conduct evaluations of leaders, identify development needs and communicate opportunities for further leadership development where required.
  • Prepare and conduct Program Review.
  • Prepare for, and participate in, the Group Annual Review.

 Volunteer Recruitment and Development Strategy:

  • Ensure Group compliance with all Screening Policies and Procedures as set by Scouts Canada.
  • Advise the Council Commissioner immediately if, as a result of a complaint or observed behavior, a member should be suspended. Operating Procedure for Suspension and Termination of Membership (see Council Management Operating Procedures) must be followed.
  • Identify the developmental needs of volunteer members within the Group and ensure opportunities for appropriate leadership development are communicated.
  • Be a catalyst for service and achievement recognition for members within the Group.

Qualifications:

    The ideal candidate will have:

  • Completed Wood Badge Part I for one or more Sections.
  • Undertake further personal development related to their role as Group Commissioner within one year.
  • Demonstrated effective interpersonal skills.
  • Modeled positive behaviors appropriate to Scouting.
  • Register as a member of Scouts Canada.

 

 

Group Registrar

  • Accountable to the Group Commissioner

Time required:

  • 1 hours per month (on average) NOTE: Heavier time commitment during registration period in September.

 Scope of Position:

  • Ensure that youth and adults are registered promptly in Scouts Canada’s Membership Management System.

 Responsibilities:

  • Using the Scouts Canada Membership Management system, ensure that the Group Organizational Unit Profile, and each Section Profile, is updated with material from the Group worksheet.
  • Organize a pre-registration program in the spring for returning members as well as the fall registration program.
  • Answer registration enquiries from Section leaders, members and the general public.
  • Working with the Scouts Canada Membership Management System, confirm youth members registrations who have renewed or prospective members who received a spot with a Section of your Group, with acceptance of adult members to be referred to the Group Commissioner.
  • Add new Member information for members who have chosen not to register via the Internet, confirm youth registrations and refer acceptance of adult members to the Group Commissioner.
  • Liaise with Section Leaders to ensure that maximum youth and adult numbers are realistic. All prospective members entering a Section after the fall registration program are entered and their registrations have been confirmed.
  • Confirm that all prospective members have been placed in a Group. If not, notify Group Commissioner.
  • Account for all membership fees received to the Group Treasurer.

 Qualifications:

    The ideal candidate will:

  • Be familiar with computer data entry and operation of web browser software.
  • Have access to a computer with Internet access.
  • Be trustworthy and accountable for large sums of money.
  • Be organized and capable of dealing with paperwork in an orderly manner.
  • Have effective interpersonal skills.
  • Registered as a member of Scouts Canada.

 

 

Website Administrator

  • Accountable to the Group Commissioner

Time required:

  • 1 hour per month 

Scope of Position:

  • Ensure that communications of weekly meetings are posted on the website/emailed to members.

 Responsibilities:

  • Ensuring website is current and up to date with the correct information
  • Posting any notifications of upcoming events
  • Collecting and posting photos of past events

 Qualifications:

    The ideal candidate will:

  • Be familiar with a computer and backend website maintenance
  • Have access to a computer with Internet access.
  • Have effective interpersonal skills.
  • Registered as a member of Scouts Canada.

 

 

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